Built for modern personal trainers
The coaching operating system for personal trainers.
CoachAssist covers the full client lifecycle in one app: onboarding, scheduling, workout execution, finance, wellness, and reporting.
Not just a calendar. Not just notes. One connected system designed to reduce admin, improve coaching clarity, and increase client retention.
- 4 Operational pillars
- 200 Yearly session cap guard
- 1300+ Exercises with GIFs and instructions
Capabilities
Everything you need to run coaching operations end-to-end.
Authentication & Onboarding
Email/password, Apple Sign In, optional Face ID, legal consent flow, and profile completion at first login.
Coach Dashboard
Active sessions, unfinished workouts, financial snapshot, birthdays, and quick actions from one start screen.
Trainee-Centric CRM
Manage active or archived trainees, searchable lists, profile modules, coach notes, and secure lifecycle handling.
Workout Engine
Start ad-hoc or from routines, log sets live, replace exercises mid-session, then close with clear summaries.
Routines & Scheduling
Build routines, run recurring schedules, validate conflicts, pause plans, and bulk-manage future generated sessions.
Calendar Operations
Monthly and day views, rescheduling, cancellation policies, status markers, and timeline-first daily execution.
Finance & Session Logic
Track payments, available sessions, revenue, transaction history, derived hourly value, and annual limit protection.
Wellness, Progress & Reporting
Daily wellness check-ins, 7-day trends, weight logs, insights tabs, and 1/3/12-month coach activity reports.
How It Works
A clear workflow from onboarding to measurable progress.
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1
Set up your coach profile
Create your account, verify access, configure language/currency, and enable security options.
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2
Add and organize trainees
Build a structured client base with profiles, notes, status tracking, and quick daily visibility.
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3
Plan routines and schedule sessions
Create repeatable training systems with conflict-aware scheduling and future session control.
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4
Execute sessions live
Track sets, adjustments, and workout outcomes in real time during each coaching session.
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5
Review outcomes and iterate
Use finance, wellness, and reporting insights to improve program quality and retention over time.
Smart Rules
Business logic that protects coaching quality and revenue.
Annual Session Guardrails
Up to 200 sessions per trainee/year with validation before over-allocation.
Conflict-Aware Scheduling
Future session collisions are flagged before save to protect your calendar flow.
Payment-Capacity Automation
Auto scheduling checks available paid capacity to reduce overbooking risk.
Cancellation Billing Logic
Policy-based handling defines whether sessions are billed on cancellation.
Archive and Soft-Delete Lifecycle
Entity-safe archive and cleanup flows keep your data consistent without risky hard deletes.
App Tour
From dashboard to reporting in a single flow.
Integrations
Native Apple experience with cloud-backed reliability.
Firebase Auth + Firestore
Apple Sign In
Face ID quick login
iOS Local Notifications
EventKit calendar sync
HU/EN + multi-currency support
Why It Works
Clarity for coaches, confidence for trainees.
CoachAssist keeps your daily operations clean: fewer missed follow-ups, faster session prep, and better continuity across every trainee.
- Unified daily view across planning, execution, and follow-up
- Structured data that supports better coaching decisions
- Visual consistency that keeps interactions fast and intuitive
Consistency tracking
Built in
Session timeline
Real-time
Wellness visibility
7-day trend
Coach reports
Monthly to yearly
Use Cases
Built for different coaching business models.
Personal Trainer
Run your full solo workflow from one app, from planning and delivery to payment tracking.
Small Studio Team
Keep daily operations organized with structured trainee data, calendar visibility, and shared standards.
Online Coaching
Monitor consistency, wellness, and progress remotely with clear check-ins and trend-level reporting.
Exercise Library
1300+ exercises with animations and instruction descriptions.
Give trainees crystal-clear movement guidance with visual demos and coaching-ready notes.
Pricing
CoachAssist
Start for free with essential coaching features.
Free Plan
Great for getting started.
- Up to 10 trainees
- 200 built-in exercises
- Basic workout tracking
- Calendar management
- Limited statistics
Pro Monthly
€0.99 / month
- Unlimited trainees
- 1300+ exercises with images, GIFs, and instructions
- Payment tracking
- Advanced statistics
- Progress charts
- Cloud sync
Pro Yearly
€9.99 / year
1300+ exercises with images, GIFs, and instructions.
Get 2 months free with annual billing.
Includes all Pro features.
Free Trial
7-day free trial for all Pro plans. Cancel anytime.
Ready to simplify your coaching workflow?
CoachAssist is designed to help trainers stay focused on people, not process.
Request early access